Legal & Compliance

Privacy Policy

Last updated: August 26, 2026

1. About this Policy

This Privacy Policy explains how DECA MEDIA, LLC collects, uses, stores and discloses personal information through its websites, digital platforms, communications, services and business operations.

This Policy applies to:

DECA MEDIA websites.
DECA MEDIA contact forms.
Email communications.
Client and prospective-client communications.
Contractor and vendor communications.
Project-related communications.
Applications, inquiries and submissions.
Social-media pages controlled by DECA MEDIA where this Policy is linked.
Other digital services that link to this Policy.

DECA MEDIA may operate or manage separate brands, projects, campaigns and initiatives. A separate project may have additional privacy terms that apply to that project.

2. Who is responsible

The responsible entity is: DECA MEDIA, LLC

3. Information we collect

We may collect the following categories of information:

Contact information

May include: Name, Email address, Telephone number, Mailing address, Organization, Job title, Professional role, Social-media username, Preferred contact method.

Client and business information

May include: Company name, Business address, Industry, Project information, Budget information, Service requirements, Contract information, Billing information, Communications, Business preferences, Information necessary to perform services.

Creative and project information

May include: Briefs, Brand materials, Images, Video, Audio, Documents, Scripts, Designs, Logos, Campaign materials, Production schedules, Feedback, Revisions, Approval records, Project correspondence.

Contractor and vendor information

May include: Name, Contact details, Professional credentials, Portfolio, Rates, Tax and payment information, Contract information, Availability, Work product, Invoices, Performance and administrative records.

Payment and transaction information

May include: Billing contact, Billing address, Invoice information, Payment status, Transaction history, Tax information, Bank or payment information where necessary. DECA MEDIA does not store complete payment-card information unless a secure payment provider expressly handles it.

Website and technical information

May include: IP address, Browser type, Device type, Operating system, Referring page, Pages viewed, Approximate location, Cookie identifiers, Security logs, Error logs, Website usage information, Analytics data (if analytics tools are enabled).

Communications and submissions

Information submitted through contact forms, email, social-media messages, applications, project inquiries, job inquiries, client portals, feedback forms.

4. Information we do not intentionally request

Please do not submit unnecessary sensitive personal information through a general contact form. Do not submit:

Passwords.
Government identification numbers.
Medical information.
Financial-account credentials.
Security-clearance information.
Classified information.
Confidential information belonging to another person or organization.

If sensitive information is necessary for a particular service, DECA MEDIA will determine the appropriate secure method for receiving it.

5. How we use information

We use information to operate websites and platforms, respond to inquiries, provide services, prepare proposals, manage projects, coordinate vendors, process invoices, protect systems and confidential information, prevent fraud, comply with legal obligations, and enforce contracts. DECA MEDIA does not use confidential client materials for unrelated purposes without authorization.

6. Legal bases for processing

Where applicable, DECA MEDIA relies on consent, performance of a contract, legitimate business interests, legal obligations, and protection of legal rights.

7. Client and project information

Client information is handled according to the applicable contract, statement of work, confidentiality agreement and this Policy. DECA MEDIA does not acquire ownership of client materials merely because they are submitted to DECA MEDIA unless a written agreement provides otherwise.

8. Publicity and portfolio use

DECA MEDIA will not publicly display a client name, logo, campaign, project, testimonial or work product as part of a portfolio, case study or promotional material unless permitted by written agreement, authorized in writing, or already publicly available.

9. Information sharing

We may share limited information with hosting providers, email services, cloud storage, payment processors, legal advisers, security providers and approved contractors. Service providers access only information reasonably necessary for approved services under confidentiality obligations. DECA MEDIA does not sell personal information.

10. International transfers

Information may be processed in the United States or other jurisdictions where DECA MEDIA or its service providers operate, using legally recognized safeguards.

11. Data retention

We retain information only for as long as reasonably necessary:

General inquiries: 1 year from the date of inquiry.
Prospective-client records: 3 years from last contact.
Client project records: 7 years from final payment or duration + 5 years.
Contractor and vendor records: 7 years from final payment.
Accounting and tax records: 10 years from the end of the tax period.
Marketing records: 5 years after campaign is discontinued.
Security logs: 1 year minimum for production systems; 90 days for non-critical systems.
Legal records: 3 years after final disposition for litigation files.

12. Security

DECA MEDIA uses administrative, physical and technical safeguards appropriate to the information and systems it operates (access controls, MFA, encryption, backups, confidentiality agreements).

13. Marketing communications

You may opt out of marketing communications at any time by clicking the unsubscribe link or contacting [email protected].

14. Privacy rights

Depending on your jurisdiction, you may have rights to access, correct, delete, restrict processing, or request portability of your data.

15. How to submit a privacy request

Submit privacy requests to: [email protected]

16. California privacy rights

California residents may exercise rights under applicable California law. DECA MEDIA does not sell personal information. Inquiries: [email protected].

17. Children

DECA MEDIA websites and services are not directed to children under applicable law.

18. Automated decision-making

DECA MEDIA does not currently use automated decision-making or profiling to make decisions about clients, contractors or applicants.

19. Changes to this Policy

We may update this Policy from time to time. The updated version will display a new "Last updated" date.

20. Contact

General inquiries: [email protected]
Privacy inquiries: [email protected]
Legal inquiries: [email protected]